TSM Scaffold Management System
Complete Digital Platform for Datacenter Construction Management
To improve TSM's work on datacenter projects, this application serves as a supporting tool for both TSM and clients.
An application that helps TSM and clients organize bookings, create more structure around work carried out, improve knowledge together on health & safety, and be more transparent in all operations.
A good step in a direction for better collaboration between TSM staff and clients.
TSM developed the application themselves and will be able to add, change, and improve additional functions if needed.
Complete System Modules
Booking & Scheduling
Safety & Compliance
Team Operations
Training & Development
Client Management
Analytics & Reporting
Complete Booking & Scheduling System
Streamlined scaffold request and approval workflows
Three Booking Types
Priced Scaffolds
Book from agreed pricelist with instant pricing
- Pre-approved rates
- Standard configurations
- Quick approval process
- Excel import capability
Alteration Requests
Modify existing scaffolds with approval workflow
- Structural changes
- Size modifications
- Equipment additions
- Safety upgrades
Custom Requests
Bespoke scaffolding solutions for unique requirements
- Complex configurations
- Special requirements
- Engineering consultation
- Custom pricing
Approval Workflow
Request Submission
User creates booking with photos and specifications
QS Notification & Review
QS instantly notified within application for faster approval handling
Email Notification
Automatic updates to all stakeholders
Execution
Booking scheduled and executed
QS Notification System for Faster Approvals
Instant Alerts
QS receives immediate in-app notifications when bookings require approval
Mobile Access
Approve bookings from anywhere using mobile device
Faster Processing
Reduces approval time from hours to minutes
Workflow Efficiency
Eliminates email delays and improves project momentum
Advanced Features
Safety & Compliance Management
Comprehensive safety tools and regulatory compliance tracking
AI Safety Assistant
Multi-jurisdictional Expertise
- Irish HSA Construction Regulations 2013
- EU scaffolding standards (EN 12811)
- Swedish AFS regulations (AFS 2023:11)
- Datacenter-specific safety protocols
Instant Safety Guidance
- Real-time regulation lookup
- Complex safety question answering
- Risk assessment recommendations
- Best practice suggestions
Live Scaffold Register - Always Available & Updated
Continuously Updated
Real-time scaffold status tracking with instant updates from field teams
24/7 Availability
Access complete scaffold register anytime from any device
Compliance Ready
Always audit-ready with complete inspection history and documentation
Multi-User Access
Simultaneous updates from multiple team members across projects
Complete Scaffold Lifecycle Management
Inspection Management
Daily Visual Inspections
- Quick safety checks
- Photo documentation
- Digital sign-offs
- Issue escalation
Weekly Formal Inspections
- Competent person inspections
- Compliance verification
- Detailed reporting
- Automatic scheduling
Overdue Tracking
- Automatic alerts
- Management notifications
- Compliance monitoring
- Risk prevention
Safety Observation System
Digital Reporting
Photo evidence and detailed descriptions of safety observations
Near-miss Tracking
Capture learning opportunities before incidents occur
Trend Analysis
Identify patterns and improve safety culture
Immediate Escalation
Instant notifications for critical safety issues
Regulatory Compliance
CISRS Certification
Track qualified personnel working at height
Gap Compliance
470mm maximum gap monitoring (Irish HSA)
Guardrail Standards
950mm minimum height verification (EN 12811)
RAMS Documentation
Automatic updates with site condition changes
Daily Operations Management
Streamlined workflows for efficient daily coordination
Morning Meeting System
Transform chaotic morning briefings into structured, productive planning sessions with data-driven insights and clear action items.
App Structure Improvements
Standardized Agenda
Every meeting follows the same structured format: yesterday's review, today's priorities, safety focus, and resource allocation
Time Management
Built-in timers and progress indicators keep meetings focused and prevent discussions from running over
Data-Driven Decisions
Real-time booking status, inspection alerts, and performance metrics provide concrete discussion points
Action Item Tracking
Digital assignment of tasks with deadlines and accountability - no more forgotten commitments
Yesterday's Review
- Automated completion checkpoints from system data
- Outstanding issues with resolution tracking
- Safety observations with photo evidence
- Performance metrics and productivity analysis
Today's Planning
- Priority bookings with approval status
- Safety briefings based on current site conditions
- Resource allocation with team availability
- Weather impact on scheduled activities
Documentation
- Automatic meeting records with timestamp
- Action items assigned to specific team members
- Digital attendance with mobile check-in
- Searchable historical meeting summaries
Digital Time Tracking
Mobile Check-in/out
Workers clock in/out using smartphones with location verification
Work Categories
Track time across different project activities and phases
Project Costing
Real-time labor cost tracking for accurate project budgeting
Payroll Integration
Accurate timesheet data for seamless payroll processing
Digital Checklists
Supervisor Checklist
- Team coordination tasks
- Safety verification points
- Quality control checks
- Progress reporting
Scaffolder Checklist
- Daily safety checks
- Equipment inspections
- Work completion tasks
- Documentation requirements
Weekly Returns
- 15-point compliance checklist
- File upload functionality
- Photo documentation
- Status tracking
Scaffold Register
QR Code Tracking
Instant scaffold identification and status lookup
Location Management
Precise scaffold positioning and area mapping
Lifecycle Tracking
Complete history from installation to dismantling
Equipment Management
Component tracking and maintenance scheduling
Training & Development System
Comprehensive safety education with engagement incentives
Six Specialized Training Modules
Collen Construction Safety
Client-specific safety protocols and procedures
Winthrop Technologies
Technology standards and digital safety practices
EU Regulations (EN 12811)
European scaffolding standards and compliance
Swedish AFS (AFS 2023:11)
Swedish work environment regulations
Datacenter Construction
Specialized safety for datacenter environments
RAMS Integration
Risk assessment and method statement protocols
Monthly Safety Quiz Competition with Cash Prizes
Encouraging Theoretical Practice
Cash incentives drive continuous learning and safety knowledge retention across all team members
2025 Competition Schedule
5 monthly competitions building to yearly grand prize
Prize Structure
Monthly Prizes (Every Month Aug-Dec 2025)
Yearly Grand Prize
How Prizes Drive Theoretical Practice
Knowledge Retention
Monthly competitions ensure workers regularly review safety protocols and regulations
Team Engagement
Cash prizes create healthy competition and encourage peer learning
Performance Tracking
Leaderboard system motivates continuous improvement throughout the year
Training Reinforcement
Quiz questions directly test training module content ensuring practical application
Competition Format
Custom Quiz Question System
Incident-Based Learning
Transform real operational incidents into educational content
Management Creation
TSM Management and Administration create custom questions
Approval Workflow
Quality control and categorization system
Usage Tracking
Monitor question effectiveness and learning outcomes
Certification & Progress Tracking
Team Coordination Made Simple
- Morning meeting system ensures teams start aligned on priorities
- Digital checklists with completion tracking
- Real-time communication between office and site teams
- Work assignment tracking showing who's working where
Safety Management Tools
- AI Safety Assistant provides instant answers to complex questions
- Daily inspection workflows with photo evidence
- Safety observation system for near-miss reporting
- Training center with mandatory safety courses
Operational Control
- Scaffold register with QR codes for instant tracking
- Booking approvals streamlined through digital workflows
- Performance analytics showing team productivity
- Document storage with version control
Management & Administration Tools
Comprehensive oversight and control systems
Approval & Review Systems
Booking Approvals
- Manager approval queue
- Rejection with mandatory notes
- Email notification system
- Complete audit trail
Handover Reviews
- Digital client approvals
- Secure signature system
- Document verification
- Progress validation
Valuation Management
- QS dispute handling
- Billing review process
- Scaffold-based tracking
- Period management
User & Project Management
9 User Role Types
- Administrator
- TSM Management
- TSM Administration
- TSM Supervisor
- Client Construction
- Client QS
- Client Director
- Scaffolder
- Test Candidate
Project Assignment
- Flexible user-project mapping
- Role-based access control
- Multi-project support
- Access request management
Analytics & Reporting
Real-time Dashboard
Live project metrics and KPI tracking
Management Alerts
Overdue inspections, missed meetings, compliance issues
Weekly Returns
15-point compliance tracking with visual alarm system
Site Audits
Comprehensive audit management with finding tracking
Document & Communication
Secure File Storage
Version control and access management
Email Integration
Automatic notifications and updates
Toolbox Talks
Safety communication and attendance tracking
Meeting Summaries
Historical meeting tracking and action items
Client-Facing Tools & Features
Professional client interaction and project transparency
Digital Handover System
Handover Creation
- Scaffold completion documentation
- Photo evidence and inspections
- Quality verification
- Safety compliance confirmation
Client Notification
- Secure email with approval link
- Mobile-friendly access
- Document preview
- Deadline tracking
Digital Approval
- HTML5 signature pad
- Timestamp verification
- Secure token access
- Automatic confirmation
Valuation & Billing Coming Soon
Automated Data Collection
Real-time scaffold usage and billing data
QS Dispute Management
Structured review and resolution process
Period Management
Flexible billing periods and tracking
Excel Integration
Import/export for existing workflows
Project Progress & Transparency
Visual Documentation
Photo galleries and progress evidence
Real-time Status
Live project status and milestone tracking
Report Generation
Custom reports and data exports
Communication Log
Complete audit trail of all interactions
Client Dashboard Features
Project Overview
- Active scaffold count
- Booking status summary
- Safety compliance metrics
- Timeline progress
Quick Actions
- Create new bookings
- Review pending approvals
- Access scaffold register
- Download reports
Notifications
- Approval requests
- Status updates
- Safety alerts
- Milestone notifications
Mobile-First Design & Features
Complete functionality accessible from any smartphone or tablet
Mobile Optimization
Mobile Functions
Time Tracking
- Mobile check-in/check-out
- Location verification
- Work category selection
- Real-time sync
Photo Documentation
- Camera integration
- Progress photos
- Safety observations
- Instant upload
QR Code Scanning
- Scaffold identification
- Equipment tracking
- Inspection access
- Status updates
Digital Checklists
- Daily task lists
- Safety verifications
- Completion tracking
- Supervisor visibility
Training Access
- Mobile training modules
- Quiz participation
- Progress tracking
- Certificate viewing
AI Safety Assistant
- Voice interaction
- Instant safety answers
- Regulation lookup
- Emergency guidance
Mobile Advantages
Mobile Workflows
Morning Supervisor Workflow
- Mobile check-in with location
- Review morning meeting agenda
- Complete supervisor checklist
- Photo document any issues
- Assign tasks to team
Scaffolder Daily Tasks
- View daily checklist on mobile
- Scan QR codes for scaffold ID
- Complete safety inspections
- Photo document progress
- Clock out with time tracking
For Scaffolders & Site Workers
Clear structure and safety support
Clear Daily Structure
- Mobile-friendly interface accessible from any smartphone
- Daily checklists showing exactly what needs to be done
- Time clock system for accurate work hour recording
- Photo documentation tools for progress evidence
Safety Support & Training
- Interactive training modules with real-world scenarios
- Monthly safety quizzes with cash prizes (€500 yearly grand prize)
- Instant safety guidance through AI assistant
- Compliance tracking ensures certifications stay current
Career Development
- Training completion certificates for professional development
- Performance tracking showing individual contributions
- Safety culture participation through quiz competitions
- Skill verification through mandatory testing
Getting Started with TSM
Simple 3-week implementation process
Week 1: System Setup
- TSM team configures system for your project requirements
- Import existing project data and team assignments
- Setup user accounts and permissions
- Configure safety standards and compliance requirements
Week 2: Team Training
- 2-hour training session covers all essential functions
- Role-specific training for managers, supervisors, and workers
- Hands-on practice with test data
- Q&A sessions and troubleshooting
Week 3: Go-Live
- Full system activation with live data
- TSM experts available for immediate support
- Monitor system performance and usage
- Regular check-ins and optimization
What You Need
Internet connection for cloud-based access
Smartphones or tablets for on-site use
2-hour team training session
Current project data (TSM helps with import)
Client Success Stories
"TSM cut our administrative time in half and we haven't missed a single inspection since implementation."
- Project Manager, Major Datacenter Build"The digital booking system eliminated all our scheduling conflicts. Approvals now happen same day."
- Operations Director, Construction Firm"Our clients love the professional documentation. It's helped us win two major contracts this year."
- Business Development, Scaffolding Contractor